Every healthcare provider wants one thing when it comes to billing: to get paid accurately and on time. However, between claim rejections, insurance delays, coding errors, and administrative bottlenecks, too many practices face cash flow challenges that affect patient care and business growth.
At MikLynch, we’ve helped countless medical and dental providers across the U.S. optimize their revenue cycle, reduce denials, and speed up reimbursements. How? With a proven set of claim submission strategies that focus on accuracy, compliance, and proactive communication.
In this blog, we share our expert tips to help your practice get paid faster—because revenue delays shouldn’t stand between you and your patients.
✅ 1. Start with Clean Claims—Every Time
The foundation of fast reimbursement is a clean claim. That means:
- Accurate patient demographics
- Correct insurance details
- Proper coding (ICD-10, CPT, CDT, or HCPCS)
- Appropriate modifiers and documentation
- Matching pre-authorizations (if required)
At MikLynch, we use checklist-based validation systems before submission to ensure no data is missing. Even one typo or wrong digit can lead to costly rejections.
Pro Tip: Double-check policy numbers, spelling of names, and payer requirements before sending the claim.
✅ 2. Use Certified Medical & Dental Coders
Proper coding is one of the most common causes of claim denials. Our MikLynch billing specialists are certified by AAPC and AHIMA, trained across medical and dental coding standards.
We specialize in:
- Cross-coding dental procedures to medical claims
- Applying correct modifiers (especially in surgical cases)
- Identifying billable conditions through ICD-10
- Proper sequencing and bundling to avoid duplicate denials
Our coders not only know the codes—they know the context in which to apply them, giving you the highest chance of first-pass acceptance.
✅ 3. Pre-Authorize When Required
Many high-value procedures, especially in surgery and specialty dentistry, require prior authorization from insurance providers. Skipping this step can lead to outright denials, even when the coding is correct.
MikLynch handles all pre-auth paperwork and follows up until approvals are confirmed. We also document and timestamp communication in case of future disputes.
Pro Tip: Don’t wait until the day before a procedure. Start the pre-auth process early, especially for implants, sleep apnea devices, or outpatient surgeries.
✅ 4. Submit Claims Electronically & Immediately
Timing is everything in medical billing. At MikLynch, we use HIPAA-compliant, cloud-based billing platforms that allow us to submit claims within 24 hours of the encounter. Electronic submissions are faster, more secure, and offer better tracking.
We also enroll providers in Electronic Remittance Advice (ERA) and Electronic Funds Transfer (EFT) to speed up the payment process.
Benefit: Faster turnaround times = better cash flow.
✅ 5. Track Every Claim & Follow Up Promptly
Even clean claims can sit unpaid if no one is watching. MikLynch uses real-time claim tracking tools to monitor the status of each submission. If a claim stalls or gets denied, our team acts quickly—contacting the payer, correcting issues, and resubmitting as needed.
We provide clients with:
- Weekly claim status reports
- Aging A/R breakdowns
- Denial summaries and trends
- Action plans for improvement
Pro Tip: The sooner you act on a denied or pending claim, the better your chances of full reimbursement.
✅ 6. Appeal Denials with Confidence
Don’t write off denied claims—fight for what you’ve earned. MikLynch has a dedicated appeals team that reviews each denial, corrects errors, and submits strong documentation to overturn rejections.
Common reasons we successfully appeal include:
- Incorrect coding from the payer’s end
- Missing clinical notes (which we will resubmit)
- Pre-authorization disputes
- Medical necessity clarifications
With our support, clients recover thousands in lost revenue from previously denied claims.
✅ 7. Keep Patients Informed to Avoid Billing Gaps
Surprise bills or unclear costs can result in unpaid balances and frustrated patients. At MikLynch, we offer pre-treatment cost estimates, insurance verification, and transparent billing communications to build trust and reduce no-pays.
Our patient-first approach not only increases collections but enhances overall patient satisfaction and retention.
📅 Schedule a Free Billing Audit or Consultation: https://miklynch.com/appointment
💡 Final Thoughts: Billing Isn’t Just About Codes—It’s About Strategy
Getting paid quickly in healthcare isn’t just luck—it’s the result of methodical planning, trained professionals, and proactive processes. At MikLynch, we combine technology, compliance expertise, and real human support to streamline your revenue cycle and eliminate guesswork.
If your practice is tired of slow payments and denied claims, it’s time to put our proven strategies to work for you.
📧 Email: contact@miklynch.biz
📞 Call: +1 727 688 7008
MikLynch provides comprehensive medical and dental care, along with expert billing and claim services. We ensure high-quality treatments, seamless insurance processing, and patient-focused healthcare for your overall well-being. Today – Book Your Appointment!
